Job purpose
The job of Accounts Payable Specialist was established for the purpose/s of providing support for department functions with specific responsibility for performing activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices.
Duties and responsibilities
· Analyzes and processes accounts payable in a timely manner.
· Codes such items as invoices, voucher, expense reports, check requests with correct codes conforming to standard procedures to ensure proper entry into financial system.
· Handles all vendor correspondence via phone or email.
· Investigates and resolves problems associated with processing of invoices.
· Prepares check requests, wire transfers and ACH transactions.
· Respond to all vendor inquiries including payment status and statement of account issues.
· Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Accounting Manager.
· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
· Answer questions, perform research, troubleshoot and fact find whenever required.
· Prepare checks for mailing and distribution.
· Perform as Accounts Receivable back-up: process customer invoices, help with cash collections and allocate cash deposits.
· Performs other duties as required to support the Accounting and Finance Department.
Qualifications
· 2+ years’ experience in accounts payable.
· Associate Degree in Accounting, Finance or related discipline, Bachelor’s preferred
· Ability to use Microsoft software such as Excel and Word
· Previous ERP experience
· Excellent attention to detail
· Strong organizational ability
· Effective corporate communications skills
· Ability to consistently meet all deadlines
Working conditions and environment
· Climate controlled office environment 95% of time, occasional time near production floor resolving accounting issues
Normal equipment used
Safety glasses, hearing protection, hard-hat and steel toed shoes when in plant. PC, Microsoft office products, calculator, copier, and telephone.